As a business owner, you most likely want to focus your time and attention on keeping clients happy, finalizing new sales, marketing, and building credibility. Admin tasks may become a grudge task. However, good administration is a vital part of a successful business.
Fortunately, daily admin doesn’t have to consume a large portion of your time. Rather, if done well it can improve your company efficiency, productivity, and profitability. With the following tips, you’ll be able to enhance your admin skills and better your company.
#1 Create to-do lists
One of the best ways to tackle your business admin is through organization. Set aside time each Monday morning to evaluate your week. Create yourself and your team to-do lists which are to be completed by the end of each Friday.
Now the week can be dedicated to completing those lists. To-do lists are a great way to
- follow up with clients
- send out invoices
- catch up on data capturing
- respond to emails
- complete filing, shredding, and time-sheet recording
- touch base with your team
#2 Prioritize your tasks
Think through the tasks you and your team have per day and per week. Evaluate each task based on the Pareto Principle to help you prioritize your tasks for the best ratio of effort to profitability. Assess
What tasks are most urgent and profitable to get done?
Do you need to engage in crisis management?
Which tasks are profitable but not overly urgent?
Do you have any tasks you can assign a few minutes to per day (e.g. filing, updating data, shredding, invoicing, etc…)?
#3 Have SMART Goals
Successful companies have a vision driving them forward and setting them up as an expert in their field. Backing up this vision are goals. In order for these goals to fulfil the company’s vision, they need to be SMART goals.
SMART is an acronym for:
Specific – clear and void of any ambiguity
Measurable – have specific criteria to help track progress and completion of the goal
Achievable – void of any unrealistic expectations, in other words, attainable
Realistic – relevant, within reach and in line with your company vision
Timely – a well defined time frame with both a start and finish date clearly stipulated
When your goals fit these criteria they help you stay on track and increase the success rate.
#4 Use Time Management Software
Time management is another means for effective business administration. By using time management software such as TallyPro, you can benefit from the following:
- Create weekly task lists
- Minimize distractions
- Reduce social media notifications, internet surfing, and unnecessary emails
- Assign the right people to each project
- Track project progress
- Send invoices out on time
- Pull project reports
- and more
Time management software can help you streamline your company goals, projects and progress by highlighting those areas which are succeeding and where time is being wasted by distractions.
#5 Make Regular Backups
Whether you backup to the cloud, do manual backups or both, backups protect you from major data loss and project delays. Most people learn the value of backups the hard way. Protect your projects and your company data from loss in a fire or a system crash with regular backups.
Each of these administrative tips is focused on helping you work smarter which sets your company up for success. Make the smart move and try your Free TallyPro trial. Let us help you take your business to the next level.
